What is the difference between SlipStack and Hubdoc?

Hubdoc is a document-capture tool owned by Xero and included free with most Xero plans — you upload, email or scan documents and it publishes them to Xero or QuickBooks with the source attached. SlipStack captures receipts inside WhatsApp and by email, files the original to your own Google Drive, keeps a live Google Sheet cost dashboard, and posts to Xero. SlipStack works even if you don't use Xero at all, and starts at R99 per month with a 30-day free trial.

Where are my documents stored with SlipStack versus Hubdoc?

SlipStack files every receipt to your own Google Drive account, which you own and control. Hubdoc stores documents in its own cloud, within the Xero ecosystem. With SlipStack your records remain in your Google account even if you stop subscribing.

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Comparison

SlipStack vs Hubdoc: capture on WhatsApp, Xero optional.

Q: Is SlipStack a good Hubdoc alternative?

If you want receipts captured over WhatsApp instead of a separate app or portal, or if you don't use Xero, SlipStack is a strong Hubdoc alternative. Your team sends a photo on WhatsApp, documents are filed to your own Google Drive, and you get a spending dashboard whether or not you use accounting software. Hubdoc is most useful when you're already a Xero subscriber.

Hubdoc is Xero's own document tool, bundled free with most Xero plans — a natural fit if you already live in Xero. SlipStack captures receipts on WhatsApp and by email, files them to your own Google Drive, builds a live cost dashboard, and posts to Xero when you want it to. Here's an honest look at how the two compare.

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Side by side

SlipStack and Hubdoc at a glance

Both pull data off your receipts and cut manual entry. The difference is how you send documents, where they're stored, and whether you need a Xero subscription to get value.

	SlipStack	Hubdoc
How you send receipts	WhatsApp + emailAn app your team already uses — nothing to install.	Mobile app, email, web upload, bank/supplier auto-fetch
App to install & train staff on	NoneWorks inside WhatsApp and email.	Yes — the Hubdoc app and portal
Needs a Xero subscription	No — works with or without Xero	Designed around Xero; included with Xero plans
Where your documents live	Your own Google DriveYou own the files; they stay if you cancel.	Hubdoc cloud, within the Xero ecosystem
Works without accounting software	YesSelf-building Google Sheet cost dashboard.	Built to publish into Xero or QuickBooks
Posts to Xero / QuickBooks	Yes — Xero or QuickBooksWith the receipt attached, ready to reconcile.	Yes — its core purpose
Live cost dashboard	Yes — in your Google SheetMonthly totals, category split, claimable VAT.	Reporting lives in Xero
Bundled cost	From R99/month standaloneNo Xero subscription required.	Free with most Xero plans
Best suited to	Businesses wanting zero-friction capture, Xero or not	Existing Xero subscribers wanting document capture inside Xero

Comparison based on each product's publicly described approach as of June 2026. Hubdoc and Xero are trademarks of Xero Limited; SlipStack is not affiliated with Xero or Hubdoc. Feature sets and pricing change — check Xero's site for Hubdoc's current details.

Fair view

Where each one is strong

The case for

SlipStack

Capture on WhatsApp. Staff send a photo in an app they already use — nothing to install.
No Xero required. Works fully on its own — start now, add Xero later if you ever want to.
Your data stays yours. Documents are filed to a Google Drive you own and control.
A dashboard of its own. The Google Sheet shows spend and VAT without opening Xero.

The case for

Hubdoc

Free with Xero. If you already pay for Xero, it's included at no extra cost.
Native to Xero. Documents flow straight into the Xero workflow you already use.
Bank & supplier fetch. Pulls statements and recurring bills from connected accounts.
Backed by Xero. A mature tool maintained inside the Xero platform.

The honest answer

Which should you choose?

Choose SlipStack if…

You want receipts captured over WhatsApp without rolling out an app, you'd like your documents in your own Google Drive, and you want a spending dashboard whether or not you use accounting software. SlipStack is also the better fit if you're not on Xero — it works completely standalone from R99/month.

Choose Hubdoc if…

You're already a Xero subscriber, you're happy capturing through Hubdoc's app or email, and you want documents to sit natively inside the Xero ecosystem at no extra cost. There's little reason to add SlipStack on top if Hubdoc's workflow already suits you.

Questions

SlipStack vs Hubdoc, answered

What's the main difference between SlipStack and Hubdoc?

Hubdoc is Xero's document-capture tool, included free with most Xero plans and built around the Xero ecosystem. SlipStack captures receipts on WhatsApp and email, files them to your own Google Drive, keeps a live Google Sheet cost dashboard, and posts to Xero — and it works even if you don't use Xero at all.

Do I need Xero to use SlipStack?

No. SlipStack works with or without Xero. Without it, your receipts still file to your Google Drive and build a live cost dashboard. Hubdoc, by contrast, is designed for Xero subscribers.

Is SlipStack a good Hubdoc alternative?

If you want WhatsApp capture instead of a separate app, or you don't use Xero, yes. Your team sends a photo on WhatsApp, documents land in your own Google Drive, and you get a dashboard whether or not you use accounting software.

Where are documents stored?

SlipStack files every receipt to your own Google Drive — you own and control it, and it stays even if you stop subscribing. Hubdoc keeps documents in its own cloud, within Xero.

How much does SlipStack cost?

Plans start at R99/month, and every plan begins with a 30-day free trial — no card needed at signup. See pricing →